HousingLink Blog
Landlords - Use a Security Deposit Checklist
The lease is ending and your renter is moving out. Now you want to handle the security deposit process correctly. Getting it right starts on move-in day, not just when they move out.
Use this helpful security deposit checklist:
1. On move-in day, together with the renter, fill out a move-in inspection form to document the condition of the unit. Make a copy for both parties.
2. Before move-out, provide instructions to the renter on their responsibilities for cleaning the unit (e.g. oven, stove, refrigerator, how to handle nail holes in the wall, etc).
4. On move-out day, fill out a move-out inspection form. Compare it to the move-in form.
5. Note things damaged beyond ordinary wear and tear and additional cleaning that is needed.
6. Create a detailed, itemized list of charges of what will get deducted from the security deposit, if anything.
7. Return the security deposit to the renter within 21 days with the itemized list of charges/deductions.
Having a good documentation process with clear communication is a landlord's best friend!